India Program Coordinator
Are you a program management professional who takes initiative, is flexible, and enjoys working in a results-driven, team environment? Are you able to exercise good judgment in a variety of situations, with strong written and verbal communication, administration, and organizational skills? Do you have experience streamlining systems and processes for programs and people? If yes, then join our team!
Application Deadline and Timeline
Please submit all application materials by March 5th, 2021
RMI is seeking an experienced Program Coordinator to support the India Program. Program Coordinators possess exceptional organizational, program management, writing, and communication skills to facilitate the execution of all operations within the program.
The Program Coordinator drives efficiency across operations and supports successful execution by monitoring and reporting on progress, resource usage and budgets, and performance to objectives. The Program Coordinator will also drive critical fundraising processes including, project managing successful proposals, coordinating reports and ongoing stewardship materials, assisting with donor data and management, and maintaining momentum on ongoing activities and external relationships. The Program Coordinator plays a key role in communications and outreach, supporting the dissemination of reports to relevant parties and organizing virtual and in-person events for the program.
Since 2016, RMI has been working with the public and private sectors to build confidence and further commitment towards India’s clean energy and mobility targets. RMI has become a recognized brand and thought leader in integrated clean energy and mobility solutions in India. Our ongoing work includes national level policy support and technical assistance and deployment of regional pilots and implementation projects. Senior-level partnerships with government, private sector, and civil society organizations compliment and leverage RMI’s impact.
Budget management and grant reporting
- Maintain program budget by reforecasting on a monthly basis and support with annual budget creation both within Adaptive
- Work with Development and the program team to ensure coordination of key materials and all funding opportunities are up to date in Salesforce on a monthly basis
- Support program fundraising efforts by ensuring RMI and program qualifications are appropriately referenced in funding proposals
- Facilitate and manage the monitoring and reporting against all requirements in the program’s grant and contract agreements
- Manage grant management, tracking, and reporting in partnership with compliance manager, development officer, and program leadership; supports grant writing on a as needed basis
- Maintain a high-level view of the funding pipeline and give feedback to leadership on future funding gaps
- Act as a liaison between finance and the program to ensure that the correct rates are being used for budgets in funding proposals and contracts
- Support program team with full-cycle recruitment, including working with leadership to update and deliver on hiring targets and staff utilization
- Ensures efficient and effective onboarding of new hires, coordinating with People and Program Services teams on email accounts, computer equipment, etc.
- Ensure that team members are participating in relevant trainings and utilizing their learning and development budgets
- Serve as point person for the program team on travel safety procedures and guidelines
Procurement and contracting
- Plan, organize, and executes internal program-related events
- Manage invoices, current contracts, creation of new contracts and relationships with current and future program contractors
- Submit vendor bills correctly and in a timely manner
- Ensure all team members are properly planned in project management tool
- Maintain project structures (including budget and project-specific data) and create new projects when needed in project management tool
- Review and approve timesheets and expense reports for the program
- Tracks RMI-standard key performance indicators and compiles results, generating actionable plans for improvement for leadership review
- Maintain the program’s SharePoint homepages,;manage team calendar
Internal (intra-institute) coordination
- Serve as liaison between the program team and RMI’s operations departments, with a focus on efficiency and effectiveness
- Support operations in implementation of process improvements and RMI standards for program success
- Work with leaders to ensure consistent processes and tools are utilized across the program
- Facilitate internal coordination with other programs and operations on shared resources, providing frequent updates to leadership
- Facilitates meetings
- Supports building a strong culture of team collaboration
- Additional responsibilities, as required
- Bachelor’s Degree from an accredited college or university, or an equivalent combination of education and experience
- A minimum of 5 years of progressively responsible administrative, finance, operations, project management, grant management, or related experience
- Experience in managing multiple funding sources
- Strong verbal and written communication skills
- Proven organization skills and flexibility when it comes to balancing priorities
- Passion for the mission of RMI
- International and cross-cultural experience highly desired
- Strong team and interpersonal skills and the ability to work independently
- Proficient budgeting, finance, and program management skills
- Demonstrable problem solving skills
- Comfortable with multitasking and able to shift between domains
- Good judgement and strong decision-making ability
- A self-started who is curious and takes initiative to improve systems and processes in a timely manner
- Experience in interacting with senior level management in formal presentations and informal decision-driving discussions; ability to professionally represent the program with internal and external actors.
- Proficient in Microsoft applications, including Word, PowerPoint, Excel, SharePoint, and others
- Proficient in Salesforce and project management applications (e.g., Mavenlink)
The position will remain remote through the COVID-19 pandemic. Once the COVID-19 situation improves, it is expected that this role will be located at one of our U.S. office locations, with a strong preference for Colorado (Basalt or Boulder). This will be discussed further throughout the interview process.
The salary range for this position is $60,500-$81,500, with the target being around $60,500-$70,000. This is dependent on experience that will be discussed and vetted through the interview process. This position also includes an additional 5% bonus target.
- We offer a comprehensive benefits package including:
- Medical, Dental, Vision Insurance
- 403b Retirement Options (5% match immediately)
- Life, AD&D, Short Term and Long-Term Disability
- Commuter and Wellness Benefits
- RMI is an Equal Opportunity Employer
Increasing the diversity of thought, perspectives, ideas and opinions within RMI is a critical change element supporting our long-term sustainability and mission to build a clean, prosperous, and secure energy future.
We strive for a level of diversity that reflects the communities we serve. Achieving this—regardless of ability, race, ethnicity, ancestry, age, gender, sexual orientation, religion, veteran status, socioeconomic class, educational attainment or other social identities—is critical to the success of each RMIer and collectively as an organization. This ensures that we:
- Have the different array of thinking that comes from diverse backgrounds and cultures, enabling us to solve some of the world’s greatest challenges.
- Strive for a culture of inclusion and belonging by treating others with dignity, respect and appreciation enabling them to feel welcomed, supported and valued.
- Effectively connect, communicate and build long-lasting relationships with decision makers, stakeholders and constituents within diverse communities.
RMI is an Equal Opportunity Employer.
We urgently need to find transformative energy solutions that keep temperature increases below 1.5°C and avert the worst impacts of climate change. RMI’s whole-systems, global energy perspective ensures that we can identify key tipping points ripe for intervention and accelerate the application of market forces needed to cut greenhouse gas emissions by at least 50% by 2030. By collaborating with businesses, policymakers, and other stakeholders in critical geographies including China, India, the United States, key cities and developing economies on zero-carbon solutions, we are driving change on the massive scale needed to combat the climate crisis.
RMI is an independent 501(c)(3) nonprofit organization with an annual budget of $70 million and offices in Basalt and Boulder, Colorado; New York City; Oakland, California; Washington, D.C.; and Beijing, China.