Grants Subaward Coordinator

Do you have experience with subgrant management and administration? Do you have Experience with implementing and managing subgrant processes and procedures within an international organization? Are you able to multitask on several projects simultaneously with exceptional organizational skills? If so, then join our growing team at RMI! 

RMI is seeking a Grants Subaward Coordinator who will serve a key oversight and support role administering subgrants at RMI. Reporting to the Compliance Manager and working closely with the Grants Manager, you will provide day-to-day oversight of subgrant management, assist with the assessment of potential partners, draft subgrant agreements, monitoring and evaluation of subgrantees, and more.    

Key Responsibilities 

Pre-award Activities 

  • Administer and review the pre-award due diligence assessment and analyze organizational capacity of potential partners to manage subgrant funding and project implementation 
  • Review subgrantees’ statements of work, budgets, budget justifications, indirect cost rates, fringe benefits, certifications and representations, conflicts of interest policy implications, data use, material transfer, and other compliance considerations 
  • Conduct all anti-terrorism, anti-money laundering, and debarment compliance checks of potential partners and ensure accurate tracking of all such requests 
  • Liaise with RMI’s legal department in drafting subgrant agreements and all subgrant agreement modifications  
  • Ensure alignment of subgrants with original grant agreements, including appropriate flow-down of terms and conditions 

Monitoring and Evaluating Subgrantees 

  • Design, maintain, and manage a subgrant management database 
  • Provide training and capacity building activities to subgrantees on financial reporting procedures and mechanisms 
  • Track subgrantee financial and programmatic reporting and ensure timely receipt of these reports from subgrantees 
  • Conduct timely internal monitoring, review and approval of all subgrantee reporting, liaising with program staff and/or accounting when needed 
  • Provide analysis of the status on current and closed subgrants, e.g., spending patterns, outstanding reports 
  • Work with program staff and subgrantees on subgrant close out, e.g., documentation, distribution of inventory, retention of intellectual property, audit, etc. 

 Other / miscellaneous 

  • Draft memos and guidance documents and act as a resource to RMI staff for all compliance-related issues pertaining to subgrants 
  • Assist in A-133, Finance and/or Form 990 activities related to subgrantee information 
  • Complete all incoming due diligence and assessment forms from funders 
  • Additional responsibilities, as required 


Minimum Qualifications 

  • Bachelor's degree in business, finance or accounting, or an equivalent combination of education and experience 
  • Minimum of 3 years progressive work experience in grant/contract administration with at least two years working on sub-grant administration 
  • Experience with implementing and managing subgrant processes and procedures within an international organization. 
  • Experience and familiarity with the rules and regulations of both US and European government agency grant and contract requirements, as well as with a variety of private and public donor requirements 
  • Exceptional organization skills and the ability to multitask on several projects simultaneously 
  • Excellent written and verbal communication skills 
  • Exceptional interpersonal skills and rapport building 
  • Proficiency in Microsoft Office 

Additional Qualifications 

  • Experience with Salesforce and grant management software 
  • Knowledge of Uniform Guidance, federal contracts, and the Federal Acquisition Regulations (FAR) 
  • Knowledge of current and legally binding contractual language and terminology 
  • Willingness to work virtually or in an office setting 



The position will remain remote through the COVID-19 pandemic. Once the COVID-19 situation improves, it is expected that this role will be based out of one of our offices in Washington, D.C., Boulder, or Basalt, Colorado. This will be discussed further throughout the interview process. 


The salary range for this position is $60,500-$81,500. The target range is $65,000-$75,000. This is dependent upon experience that will be discussed and vetted through the interview process. This position also includes an additional 5% bonus target!


We offer a comprehensive benefits package including:  

  • Medical, Dental, Vision Insurance  
  • 403b Retirement Options (5% match immediately)  
  • Generous PTO and sick leave  
  • Learning & Development opportunities (including unlimited LinkedIn Learning access)  
  • Parental leave  
  • Life, AD&D, Short Term and Long-Term Disability  
  • Commuter and Wellness Benefits  


Increasing the diversity of thought, perspectives, ideas and opinions within RMI is a critical change element supporting our long-term sustainability and mission to build a clean, prosperous, and secure energy future.     

We strive for a level of diversity that reflects the communities we serve. Achieving this—regardless of ability, race, ethnicity, ancestry, age, gender, sexual orientation, religion, veteran status, socioeconomic class, educational attainment or other social identities—is critical to the success of each RMIer and collectively as an organization. This ensures that we:     

  • Have the different array of thinking that comes from diverse backgrounds and cultures, enabling us to solve some of the world’s greatest challenges.     
  • Strive for a culture of inclusion and belonging by treating others with dignity, respect and appreciation enabling them to feel welcomed, supported and valued.     
  • Effectively connect, communicate and build long-lasting relationships with decision makers, stakeholders and constituents within diverse communities.     

RMI is an Equal Opportunity Employer  

About Rocky Mountain Institute     

Rocky Mountain Institute transforms global energy use to create a clean, prosperous, and secure low-carbon future. That is our mission. That is our passion. And every day, every member of our team of nearly 280 works relentlessly to achieve it. We are driving the global energy transition from fossil fuels to efficiency and renewables by working in partnership with businesses, communities, institutions, and entrepreneurs to advance market-based solutions. We achieve this by developing breakthrough ideas, testing and refining them, reshaping markets, and bringing solutions to scale. RMI is an independent 501(c)(3) nonprofit organization with an annual budget of $70 million and offices in Basalt and Boulder, Colorado; New York City; Oakland, California; Washington, D.C.; and Beijing, China.  


JOB CODE: 1000296