Office Coordinator

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About RMI

Rocky Mountain Institute transforms global energy use to create a clean, prosperous, and secure low-carbon future. That is our mission. That is our passion. And every day, every member of our team of 220 works tirelessly to achieve it. We are driving the global energy transition from fossil fuels to efficiency and renewables by working in partnership with businesses, communities, institutions, and entrepreneurs to advance market-based solutions. We achieve this by developing breakthrough ideas, testing and refining them, reshaping markets, and bringing solutions to scale. RMI is a fast growing, independent 501(c)(3) nonprofit organization with a 2019-2020 annual budget of $57 million and offices in Basalt and Boulder, Colorado; New York, NY; Oakland, CA; Washington, D.C.; and Beijing, China. 


Position Overview:

Rocky Mountain Institute is looking for an Office Coordinator to support our Boulder office. You will provide reception and administrative services, serving as the first point of contact for guests and staff. You will become an integral partner in modeling the culture, efficiency and atmosphere of our Boulder office.


Responsibilities:

  • Welcome guests and assist them in finding their way around the office
  • Ensure the reception area and shared office areas remain tidy and presentable
  • Answer calls for the main RMI phone number
  • Check and respond to inquiries for the general voicemail
  • Answer & redirect emails as appropriate from the general email inbox
  • Receive, sort and distribute incoming mail, coordinate pick­up and delivery of Fedex, UPS express mail
  • Order and coordinate weekly grocery delivery
  • Coordinate staff kitchen upkeep schedule
  • Assist with meeting and event set­up
  • Maintain internal documentation for office systems, processes and building amenities
  • Primary contact with building manager for office maintenance, troubleshooting, scheduling and related communications to staff
  • Primary contact with construction manager for noise mitigation, access, and scheduling
  • Coordinate office energy monitoring program and reporting requirements
  • Lead building tours
  • Close the office doors at the end of each workday
  • Maintain supply of RMI collateral and publications
  • Assist CEO office as requested with scheduling and travel planning
  • Act as a culture leader ­supporting office and team building activities

Desired Qualifications:

  • Strong interpersonal, written and verbal communication skills
  • Organized, self-­directed and ambitious
  • Customer service attitude, willing to pitch in wherever necessary
  • Professional demeanor and appearance
  • Flexible and adaptable to shifting priorities
  • Strong proficiency using Microsoft Office suite and Salesforce
  • Proven attention to detail and follow­-through

Required Experience:

  • Bachelors degree
  • 2+ years experience in an administrative or operational role
Location: Boulder, CO
Apply for this Position Job code: 1000100
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