Knowledge Management Specialist

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Rocky Mountain Institute transforms global energy use to create a clean, prosperous, and secure low-carbon future. That is our mission. That is our passion. And every day, every member of our team of nearly 200 works tirelessly to achieve it. We are driving the global energy transition from fossil fuels to efficiency and renewables by working in partnership with businesses, communities, institutions, and entrepreneurs to advance market-based solutions. We achieve this by developing breakthrough ideas, testing and refining them, reshaping markets, and bringing solutions to scale. RMI is an independent 501(c)(3) nonprofit organization with an annual budget of $46 million and offices in Basalt and Boulder, Colorado; New York City; Washington, D.C.; and Beijing. 


Job Description  

Rocky Mountain Institute (RMI) is seeking a Knowledge Services Provider with exceptional organizational, analytical and communication skills to facilitate successful execution of RMI’s Knowledge Management assets and efforts. The Knowledge Manager leads efforts to ensure the Programs have the analytical tools and training to complete their project work and deliver beneficial Microsoft SharePoint support. He/She will also be responsible for managing the document management effort to support the Programs and Operations in logical storage and retrieval of working documents and published work. This effort will require frequent coordination and interface with the Institute’s SharePoint environment. 


Primary  responsibilities: 

Knowledge Services Provider should exercise good judgment in a variety of situations, with strong written and verbal communication, administration, and organizational skills. The Knowledge Services Provider should have the ability to work independently on projects, periodically work under pressure, and collaborate effectively with diverse Program and Operations staff. A summary of responsibilities includes:

  • Manage data research, analytical and subscription services including ensuring staff is trained on the tools, subscriptions are kept up-to-date and tools are serving the intended purpose for the Programs 
  • Act as consultant to Program and Operations staff to ensure understanding of knowledge assets and the management of these assets 
  • Maintain and grow the usefulness of the Institute’s Knowledge Center using Microsoft SharePoint to ensure easy to access and use for the Program and Operation staff 
  • Facilitate Document Management system, process and policy to ensure logical and accurate document creation, versioning, saving, archiving and retrieval for Program and Operations staff using Microsoft SharePoint 
  • Create Project level SharePoint and Team sites for the Project Managers and ensure project teams understand how to use the site(s) 
  • Develop and implement effective and efficient Records Retention policy and process 
  • Develop, grow and maintain Institute intranet to ensure timely and effective internal communications to staff using Microsoft SharePoint 
  • Own and manage the SharePoint feature, function and structure roadmap specific to RMI’s needs 
  • Serve as central point of contact for Microsoft SharePoint to ensure proper use and efficient design, development and administration. This could include working with skilled contractors to continue to grow and build-out the tool 
  • Continue to develop Institute Library to serve the need of the Program and Operations staff 
  •  Manage the RMI electronic and hard copy historical documents (35 years of history!) 

Minimum Qualifications:

  • 3-5 years of experience in document management and system administration
  • Bachelors degree in related field 

 Additional qualifications and skills include: 

  •  Passion for the mission of RMI 
  • Ability to broadly understand the context and requirements of the program’s work 
  • Microsoft SharePoint 2016 knowledge including general administration/permissions, effective design site, development and implementation of key features 
  • Ability to communicate effectively, written and verbal, with senior staff in various organizations and governments 
  • Proficient with Microsoft Office 2016 applications and tools 
  • Proven project coordination skills 
  • Proven organizational skills Demonstrable operational problem solving skills 
  • Ability to effectively multitask 
  • Good judgment and strong decision-making ability 
  • Attention to detail and exceptional accuracy 
  • Sophisticated ability to recognize and handle sensitive and confidential information 


We offer a comprehensive benefits package including:

  • Medical, Dental, Vision Insurance
  • 403b Retirement Options (5% match immediately)
  • Life, AD&D, Short Term and Long Term Disability
  • Commuter and Wellness Benefits
  • Casual Work Environment

If you have issues submitting your application or uploading your documents, please email:

RMI is an equal opportunity employer.

Location: Boulder, CO
Apply for this Position Job code: 1000047
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