Executive Assistant

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About RMI:

Rocky Mountain Institute transforms global energy use to create a clean, prosperous, and secure low-carbon future. That is our mission. That is our passion. And every day, every member of our team of nearly 200 works tirelessly to achieve it. We are driving the global energy transition from fossil fuels to efficiency and renewables by working in partnership with businesses, communities, institutions, and entrepreneurs to advance market-based solutions. We achieve this by developing breakthrough ideas, testing and refining them, reshaping markets, and bringing solutions to scale. RMI is an independent 501(c)(3) nonprofit organization with an annual budget of $46 million and offices in Basalt and Boulder, Colorado; New York City; Washington, D.C.; and Beijing. 


Position Overview:

The Office of the Chief Scientist (OCS) at Rocky Mountain Institute is seeking a self-motivated and eager candidate with exceptional organizational and communication skills to provide high-level administrative, logistical, and operational support for RMI’s co-founder and Chief Scientist (CS), Amory Lovins and, as needed, other OCS team members. OCS serves as an innovator, incubator, and integrator for new programs and conducts independent research and client engagements, often novel and adventurous.

The ideal candidate is able to manage competing priorities for CS with a can-do attitude, and maintain a pleasant and professional demeanor under pressure. The person must also have a proven track record handling sensitive information.

This full-time position is based in Basalt, CO and reports to the Director of OCS.


Key Responsibilities

  • Office of the Chief Scientist Team Support: serves as a full member of the Office of the Chief Scientist team and as right hand to CS, and provides administrative support to the Director of OCS. Strong communication skills, both verbal and written, are essential, as s/he will help prepare and respond to a high volume of correspondence with RMI’s supporters, trustees, donors, and business and research partners at the highest levels of the private sector, government and civil society. May also, from time to time and in discussion with CS, send correspondence on CS’s behalf.
  • Professional Service and Support: provides comprehensive administrative service to the CS. Manages files, schedules appointments, manages expense reporting and documentation, screens and manages phone traffic, postal mail, and CS’s public email account, handles email and general requests, and follows up as needed. Understands priorities and commitments of the CS, and is able to make adjustments as seamlessly as possible, on short notice. Assists on special projects and performs other duties, as required.
  • Outreach, Events, Travel Scheduling, and Support: Serves as ambassador of CS’s research and writing on energy efficiency and renewable energy. Together with OCS teammates, handles a large volume of requests for CS’s time from partners, donors, and the general public. Vets and responds to requests in consultation with OCS team, based on knowledge of team priorities and RMI strategy.
  • Books, plans, and manages 50+ domestic and international speaking engagements annually for CS, including remote engagements by videoconference. Manages relationships and financial arrangements with host institutions.
  • Works with RMI’s Communications team to vet, book, and plan CS’s engagements with print, radio, television, and internet media.
  • Coordinates with RMI’s fundraising team to identify funding opportunities within CS’s network, and documents relationships within CRM system.
  • Makes and manages all logistical and booking details related to travel, provides solutions to unanticipated changes to travel schedules, and flawlessly arranges all travel logistics, including lodging, transportation, etc.
  • General Basalt Office Support. Assists with logistics of meetings and hosting VIP visitors to Basalt office, as needed.
  • Technical and Tools Knowledge. Has and maintains a high level of knowledge of and facility with office tools and software including Salesforce, Google Mail, iCal, Apple Mail, Calendar functions, Google Documents, Excel, Word, and Macintosh. Knowledge of Keynote for Mac a plus. Actively pursues improvement in skill levels. Understands the basic functioning and troubleshooting of iPhones, printers, fax equipment, and other such devices.
  • Dependability. Can be counted on to assist with projects outside areas of primary responsibility.
  • Flexibility. Unflappably handles unanticipated changes to schedules, plans and workloads; approaches difficult situations with a positive attitude.
  • Presentation. Exhibits a high level of professionalism in interaction with others. Communicates clearly and effectively verbally and in writing and has superior listening skills. Interacts with others in a professional manner. Represents RMI/CWR positively to the outside world, often by engaging with people at the highest levels in domestic and international corporations, foundations, government, and academic institutions.

Required Qualifications:

  • Bachelor's degree from an accredited college or university
  • 2–3 years of experience as an executive assistant in a professional environment, including experience supporting a senior executive, or comparable experience.
  • Strong team and interpersonal skills and the ability to work independently and to determine and juggle priorities. Must be well-organized and flexible, and enjoy the administrative challenges of supporting a busy executive.
  • Ability to interact with staff at all levels, often under pressure, remaining positive, flexible, proactive, resourceful, efficient while managing multiple and shifting demands.
  • Able to manage several responsibilities at a time while ensuring accuracy and attention to detail.
  • Ability to maintain professionalism and strict confidentiality at all times.
  • Excellent written and verbal communication skills.
  • Sound judgement and strong decision-making skills.
  • Attention to detail and exceptional accuracy.
  • Demonstrates poise, professionalism, timeliness and attention to detail.
  • Strong sense of ownership over work responsibilities.
  • Experience planning domestic and international travel.
  • International and cross-cultural experience highly desired.
  • Ability to stick with a problem until a solution is found, but ask for help when needed.
  • Excellent references.

Desired Qualifications:

  • Experience working with fundraising database software.
  • Ability to continually develop skills related to use of rapidly changing technology and communications best practices.
  • Entrepreneurial spirit and skill set.
  • A basic understanding of the workings of non-profit organizations--including fundraising.


Benefits

We offer a comprehensive benefits package including:

  • Medical, Dental, Vision Insurance
  • 403b Retirement Options (5% match after the first year)
  • Life, AD&D, Short Term and Long Term Disability
  • Commuter and Wellness Benefits
  • Casual Work Environment


Location: Basalt, CO
Apply for this Position Job code: 1000039
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